WebRobot

WebHarvy Pricing for Every License, the Upgrade and the Real Yearly Cost

8 min read

WebHarvy pricing is a one-time license: $99 for a single user, $169 for 2 users, $219 for 3, $269 for 4 and $699 for an unlimited site license. Every license has the same features and includes one year of updates and email support. After that the software keeps working, and a paid upgrade buys another year of new versions. The real cost sits outside the license: a Windows PC that stays on for scheduled runs.

Run the robot

figures taken from WebHarvy's purchase, upgrade and download pages; USD before tax

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Licenses

WebHarvy pricing by license

Prices come from webharvy.com/buy.html. Several software directories still quote a $129 starting price; the purchase page lists $99 for a single user.
License One-time price Who can use it Price per user
Single User $99 1 person, up to 3 own PCs, not at once $99.00
2 User $169 2 users or computers $84.50
3 User $219 3 users or computers $73.00
4 User $269 4 users or computers $67.25
Site License $699 Unlimited users on company computers falls with headcount

All licenses: 1 year of free updates, 1 year of email support, lifetime use of versions released in that year. 15-day money-back guarantee.

One rule matters more than the table. The Single User license covers one person on up to three computers they own, but not at the same time. A scheduled job on an office PC plus the same person editing a configuration on a laptop is still one user. Two colleagues running scrapes in parallel are two users, so a small team lands on the 2, 3 or 4 User license fast.

After year one

What the WebHarvy license covers after the first year

"Pay once" is accurate, with one condition about updates. Here is the timeline from WebHarvy's upgrade page.

WebHarvy does not publish the upgrade price on the purchase page. It says the upgrade costs a fraction of the original license and shows the price through the Purchase Upgrade link under Help, About. Staying on an old version is a real option, but scrapers live on browser changes and anti-bot changes, so most buyers who depend on it every week end up paying for the upgrade.

Hidden costs

Costs that are not on the WebHarvy price page

The license is the small number. These are the lines that decide what WebHarvy really costs a business.

  • A Windows machine that stays on. The built-in scheduler uses Windows Task Scheduler, from every 5 minutes to monthly. If the PC sleeps, restarts for updates or sits at the sign-in screen, the run does not happen.

  • Windows for Mac users. WebHarvy requires Windows. On a Mac that means Boot Camp on Intel models or Parallels on Apple silicon, with a Windows license on top.

  • A cloud server if you want it off your desk. WebHarvy runs on an Amazon EC2 Windows instance or on Azure. You set it up, patch it and pay the hourly rate, with Windows built into the price, every hour of the month.

  • Proxies. WebHarvy can route through a proxy server, VPN or rotating proxy list for larger jobs. You buy those separately.

  • AI usage. The v8 AI features connect to OpenAI or Anthropic with your own API key, billed by them, or to a local model through Ollama or LM Studio on your hardware.

  • Setup help beyond four sites. Email help is included, but detailed help configuring more than 4 different websites is a paid request, and WebHarvy does not offer scraping as a service.

Operations desk with a monitor showing a structured table of extracted records next to printed documents

Worked bills

Three WebHarvy bills for real jobs, and what WebRobot would cost

License prices are WebHarvy's. Machine and upgrade costs are listed as line items because they depend on your setup, not on WebHarvy. WebRobot figures are our yearly plan prices.
Job WebHarvy, first year WebRobot, first year Cheaper
A freelance researcher pulls a few directories a quarter on a Windows laptop Single User $99, no extra machine needed Launch $468 ($39 a month billed yearly) WebHarvy, clearly
An ecommerce manager checks 1,500 competitor prices every morning and shares them with two colleagues on Macs 3 User $219, plus an always-on Windows PC or EC2 instance, plus Windows for the Mac users, plus whoever copies the CSV into a shared sheet About 45,000 records a month, so Scale: $1,488 a year, delivered to a live Google Sheet with change alerts WebHarvy on paper; WebRobot once the machine and the daily copy job are counted
An agency with 15 staff runs weekly scrapes for clients Site License $699 plus upgrades in later years, plus a shared Windows server so jobs run without staff laptops Scale $1,488 a year for 25 robots and 100,000 records, or Autopilot $4,188 for 100 robots WebHarvy if a shared drive of CSVs is enough; WebRobot if clients expect scheduled sheets or an API

The pattern is simple. WebHarvy is the cheapest serious scraper for one person who runs jobs by hand. The bill turns once someone else depends on the data arriving on time, because the license does not include the machine, the schedule that survives a restart, or the delivery. If some of the same data reaches you as emails rather than web pages, such as supplier price lists or order notifications, an email parser that exports to Excel handles that half without another scraper.

Compared

WebHarvy pricing against subscription scrapers

The same buyer usually shortlists these four. Rows with a write-up link to our verified pricing.
Tool Pricing model Entry price Runs where Best for
WebHarvy One-time license, yearly upgrade optional $99 once Your Windows PC or Windows server One person, occasional jobs, data kept local
Octoparse Subscription Standard $69 a month billed yearly Desktop builder plus cloud runs Visual builders who want cloud runs and templates
ParseHub Subscription $189 a month Desktop app plus cloud runs Desktop users who need scheduled cloud runs
Web Scraper Free extension, paid cloud Cloud plans by URL credits Chrome extension plus cloud People comfortable building sitemaps
WebRobot Flat plan by records Launch $79 a month, $39 billed yearly Cloud, any browser Teams that need scheduled data in a shared sheet or API

A full side-by-side, including where WebHarvy wins, is on our WebHarvy alternative page. For the cloud side of the decision, the cloud web scraper page shows how scheduled robots run without a machine, and what web scraping costs compares every pricing model on one page.

Plan fit

Which WebHarvy license to buy, or when to skip it

Buy Single User

You are one person on Windows, you start scrapes yourself, and the output is a file you use. $99 is the right price and the trial will tell you in a day whether your sites work.

Buy 2 to 4 User or Site

A few colleagues all scrape, all on Windows, and the data stays on your network. Past ten people the $699 Site License is cheaper per head.

Skip it for a cloud plan

The team is on Macs, the job must run every morning with nobody at a desk, or the data has to land in a shared sheet or an API. That is what WebRobot Launch and Scale are for.

See WebRobot plans and record allowances

FAQ

WebHarvy pricing questions, answered

WebHarvy costs $99 for a Single User license, $169 for 2 users, $219 for 3 users, $269 for 4 users and $699 for a Site License with unlimited users. Each is a one-time payment that includes one year of updates and email support. Every license unlocks the same features; the only difference is how many people or computers can run it.

Yes. You pay once and the version you bought keeps working for life, with no monthly charge. What expires after one year is access to new versions and email support. To get those again you buy a license upgrade, which WebHarvy says costs a fraction of the original license.

Nothing stops working. You can keep using every version released before the expiry date, for life. You lose support and the right to unlock versions released afterward. WebHarvy sells upgrades only within one year of expiry; after that window you have to buy a new license at full price.

WebHarvy does not print the upgrade price on its purchase page. It says the upgrade costs a fraction of the original license and is bought from inside the app, through the Purchase Upgrade link in Help, About, or the prompt shown when an expired license opens a newer version. Budget for it if you want updates every year.

Yes. WebHarvy offers a free evaluation version to download and test before buying, and its sales page recommends trying it on your own sites first. Paid licenses also carry a 15-day money-back guarantee with a full refund and no questions asked.

Partly. The Single User license lets one person install and unlock WebHarvy on up to 3 computers they own and use personally, as long as they do not run them at the same time. Two or more people, or machines running in parallel, need a multi-user license or the Site License.

For one person on a Windows PC who scrapes now and then, yes: $99 once is hard to beat. It is less of a bargain when a team on Macs needs fresh data every morning, because you add an always-on Windows machine or a rented Windows server, and someone to keep the saved configurations working.

Scheduled scraping without a PC that has to stay on

Describe the data once and the robot runs in the cloud, delivering 10,000 records a month to your Google Sheet, Excel or API for $79.